Know what your inbox
wants in 30 seconds
Every weekday morning you get one report: what arrived, what actually needs you, what it will cost to ignore, and how long the lot will take to clear. Delete the lines you don't want answered — the rest are already written and waiting in your Gmail drafts. None of them sent.
Eight categories. Four can be replied to.
Most triage splits mail into important and not. That isn't the question you're asking at 7am — you're asking what you have to do about each one.
Reply Required
Someone is waiting on an answer you can just write.
Decision Required
They need you to choose or approve something first.
Task / Follow-Up
It asks you to do something, not just reply.
Meeting / Scheduling
Arranging, moving or confirming a time.
Waiting on Someone Else
You did your part. This is where deals quietly die.
Important FYI
A real person, nothing owed, worth knowing.
Low Priority
A real person, and it can wait indefinitely.
Automated / Noise
No human wrote it. Counted, never drafted for.
Only the four marked can produce a draft. Before it judges what a message says it decides whether a human wrote it — so security alerts, receipts, verification codes and calendar invites are counted and never replied to, however urgent the subject line sounds.
This is the brief
One page, every weekday. It opens with what arrived and what it will cost you to clear, then names every message still waiting on you — with the next step already decided.
Why: they can't start without the SOW
Next: confirm the 12-seat price and attach the SOWDraft: Needs one detail
Why: the board pack goes out Friday without our numbers
Next: confirm the export ships ThursdayDraft: Ready
Why: intro was promised, then went quiet
Next: chase Thursday if still nothing — ask for a dateDraft: Ready
34 filtered — 6 security alerts, 5 receipts, 3 calendar invites, 20 newsletters
Published as a page
The same brief is published as a report you can open on your phone and keep — the counts, every message waiting on you, and the step that will be taken on each one.
Hi Marta,
At 12 seats you'd be on Growth: $149/month, which covers 2,500 credits, 15M of Brain storage and 10 workflow canvases. Annual works out at $1,430 for the year.
SOW attached. We price on credits rather than seats, so adding people later doesn't change the bill.
[confirm whether the September start affects the annual rate]
Thanks, Jason
That yellow blank is the point. The brief said “Needs one detail”, so the reply is finished around the one fact the Brain didn't have — rather than inventing a rate for a customer.
Ten steps, one of them yours
One strict left-to-right chain — every worker has exactly one next step, so the canvas and the run read the same way. Nothing is drafted until step seven, which is you.
Supplies the business context the whole run uses.
Pulls three days of mail you haven't dealt with.
Sorts into eight categories and pulls out the ask and the stake.
Ranks Urgent to Low with the consequence, and resolves dates.
Writes the morning brief you act from.
Publishes it as a page you can open on your phone.
You delete or steer lines before anything is written.
Grounds each message and decides if a draft is worth writing.
Writes the replies worth writing, skips the rest.
Saves each reply to Gmail drafts. It cannot send.
What it needs from you
A connected Gmail account
So drafts can be saved to it. Uses the compose permission you already granted — there is no send path anywhere in this playbook.
A Gmail search you choose
A small script runs in your own Google account and sends Jasify only what your search matches. Start it on one label; widen it once you trust what comes back.
Four answers about your business
What you sell, what it costs, what people email you about, and how you write. Asked once, then remembered — it is what makes a reply yours.
Tomorrow morning, the replies are already there
Read the summary, tick what matters, send the ones you're happy with. The hour you spend on email becomes the ten minutes it should have been.